Bringing a photographer into your office for team headshots raises practical questions: how much space do we need, how long will people be away from their desks, and how do we keep everyone’s portrait consistent? Here’s how an on-site day works with me, from planning to delivery.
1. Planning
- Team size and session type. Most teams use the Express Session, 15 minutes per person for teams of six or more. Leadership can book longer Pro Sessions on the same day.
- Background and style. We agree on a backdrop and a level of formality that fit your brand and your website.
- Wardrobe note. We share simple guidance you can send to your team in advance. See what to wear for your headshot.
- Schedule. You book people into short, staggered time slots so nobody waits around.
2. The space
We need a quiet room with enough space for lights and a backdrop, such as a conference room, an empty office or a corner of a lobby. We arrive ahead of the first appointment to set up a complete temporary studio, so the first person is photographed on time.
3. The sessions
Each person steps in, gets a short round of expression and posing coaching, and goes back to work. Everyone is photographed with the same lighting, background and camera position, so the portraits match. With instant selection, each employee chooses their favorite image on the spot, which saves your team a round of emails afterward.
4. After the day
We pack up and leave the room as we found it. Selected images are professionally retouched and delivered with files ready for your website, LinkedIn and print. We keep your setup on file, so new hires can be photographed later and still match.
What it costs
Express Sessions are $160 per person for teams of six or more. On-location adds a fee for setup, breakdown and travel, starting at $230 depending on distance, and teams of 20 or more qualify for sliding rates. For example, ten people in Indianapolis come to about $1,830, studio included. See the rates page.
Where we work
On site across the Indianapolis metro, including Carmel, Fishers, Zionsville, Noblesville and Greenwood, and for larger projects in Chicago, Milwaukee, Louisville, Cincinnati and Columbus.
Frequently asked questions
Can people who miss the day be photographed later?
Yes. Because we keep the lighting and background on file, they can be photographed later and still match.
Do you photograph outdoors or around the office?
No. We set up a controlled indoor studio so every portrait is consistent.
Read more about consistent team headshots, or see my work on the headshot photographer in Indianapolis page.
Planning a team headshot day?
Tell us how many people and where your office is, and we’ll send a tailored quote. As a corporate photographer in Indianapolis, I’ll handle the rest.